ZMS Legal is committed to keeping your personal information safe and secure.
You need to know that by you using this website we can collect information about you. As we have an obligation to process and collect any personal information lawfully safely and securely it makes good sense for us to provide you with details of our policy as well as good sense for you to read all about it. This privacy notice is designed to explain how we collect and use that information as well as other details which we think you should know about. We adhere to the General Data Protection Regulation 2018 and The Data Protection Act 2018.
This website is operated by ZMS Legal Ltd and whose registered address is 11 Bowling Green Street, Leicester, England, LE1 6AS. ZMS Legal are committed to protecting and preserving the privacy of our visitors when visiting our site or communicating electronically with us.
This policy sets out how we process any personal data we collect from you or that you provide to us through our website. We confirm that we will keep your information secure and that we will comply fully with all applicable UK Data Protection legislation and regulations. Please read the following carefully to understand what happens to personal data that you choose to provide to us, or that we collect from you when you visit this site. By visiting our website, www.zmslegal.co.uk you are accepting and consenting to the practices described in this policy.
Types of information we may collect from you
We may collect, store and use the following kinds of personal information about individuals who visit and use our website:
Information you supply to us. You may supply us with information about you by filling in forms on our website. This includes information you provide when you submit a contact/enquiry form, award submission or newsletter. The information you give us may include your name, address, e-mail address and phone number.
Information our website automatically collects about you. With regard to each of your visits to our website we may automatically collect information including the following:
- technical information, including a truncated and anonymised version of your Internet protocol (IP) address, browser type and version, operating system and platform;
- information about your visit, including what pages you visit, how long you are on the site, how you got to the site (including date and time); page response times, length of visit, what you click on, documents downloaded and download errors.
We may collect information through third party services i.e AWR cloud for tracking and Google Analytics for marketing purposes.
How long we keep data
We will keep your file of your papers for six years. If you matter is transferred to another solicitor, we are still required to maintain a copy of those papers unless any new solicitor signs an undertaking to make them available for Legal Aid Agency audit. We keep files on the understanding that we can destroy them six years after the conclusion of your case. If we take papers or documents out of storage in relation to continuing or new instructions to act for you, we will not normally charge for such retrieval. If papers are requested, then you are responsible for their collection.
How we may use the information we collect
We use the information in the following ways:
Information you supply to us. We will use this information:
- to provide you with information and/or services that you request from us;
To include marketing communications to individuals who have requested an update.
Information we automatically collect about you. We will use this information:
- to administer our site including troubleshooting and statistical purposes;
- to improve our site to ensure that content is presented in the most effective manner for you and for your computer;
- security and debugging as part of our efforts to keep our site safe and secure.
This information is collected anonymously and is not linked to information that identifies you as an individual.
Disclosure of your information
Any information you provide to us will either be emailed directly to us or may be stored on a secure server. ZMS Legal meet high data protection and security standards and keep any information we process confidential. Any data that may be collected through this website is kept secure. ZMS Legal cannot access, provide, rectify or delete any data we store without permission.
We do not rent, sell or share personal information about you with other people or non-affiliated companies and delete information accordingly after it servers no reasonable purpose.
We will use all reasonable efforts to ensure that your personal data is not disclosed to regional/national institutions and authorities, unless required by law or other regulations.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Third party links
Our site may, from time to time, contain links to and from the third-party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Your rights – access to your personal data
You have the right to ensure that your personal data is being processed lawfully. Your subject access right can be exercised in accordance with data protection laws and regulations. Any subject access request must be made in writing to ZMS Legal Ltd at firstname.lastname@example.org. We will provide your personal data to you within the statutory time frames. To enable us to trace any of your personal data that we may be holding, we may need to request further information from you. If you have a complaint about how we have used your information, you have the right to complain to the Information Commissioner’s Office (ICO).